Assigning Project Resources using Task Information Dialog in Microsoft Project

The quickest way to assign resources to a task is through the Task spreadsheet of the 'Gantt Chart' view of your project. The only problem with this method of entering resources is that you can only enter one resource for a project from this area. In order to assign more than one resource to a project you need to use the 'Task Information' dialog box. We'll walk through this process here:

1. Double-click on line three of the task spreadsheet the dialog box shown below will be displayed.

2. Click on the 'Resources' tab to display it. The dialog box will now look like this.

Since we already entered 'Corporate Management' from the task spreadsheet, it'll be displayed here.

3. Select the row below 'Corporate Management'.
4. A drop-down dialog box will be available.
5. Click the down arrow to open the dialog box.
6. Select 'Project Office Coordinator' from the drop-down list.
7. Now both Corporate Management and Project Office Coordinator will be shown as resources assigned to the task.
8. Click 'OK'
9. Repeat for all the other sub-tasks of Scope in the project plan.

Note: Be careful, Microsoft Project will change the duration of a task automatically when you assign more resources to a task. The assumption being that it'll take less time with more resources.